When you exchange your US funds, or other currency, for Canadian funds, you will receive a different exchange rate at different exchange locations. You might obtain Canadian funds in several ways:
We believe that you will receive better exchange rates in the following order:
Your own bank
You will probably receive the best exchange rate possible from your own bank or credit card company. When you are making your travel plans, talk to your local bank about having them obtain Cdn$ bank notes or travellers cheques for you. Usually, the smaller the bank, the more lead time they need to obtain the currency for you, so do plan ahead.
Your next best exchange rate is probably to make whatever purchases you can using your credit card. Your credit card company will then translate the purchase into your own currency when it appears on your credit card statement.
Withdrawing Canadian bank notes from ATMs should also give you a generally favourable exchange rate. However, you should check with your bank before travelling so that you are familiar with what bank charges your will incur. You are usually charged a set fee per transaction, so it is better to make one or two large withdrawals rather than a bunch of small withdrawals.
Exchanging your foreign currency into Canadian funds at a bank will generally give you a better exchange rate than at foreign exchange offices or hotels, and perhaps as good a rate as you can get on your plastic or at your home bank. However, some banks may charge an additional transaction fee; if this is the case, you are better to convert your currency in fewer transactions. (As an example, the Royal Bank of Canada charges a service charge of Cdn$3.00 per transaction for all persons who are not Royal Bank customers.)
Torcon 3 is being held in downtown Toronto, right near the main business area. There are a number of bank locations, mostly to the east and north of the Fairmont Royal York Hotel. You may walk into any of these branches, join the line for the tellers and then exchange your US or other currency into Canadian funds. You should expect to have to show some identification.
All bank locations will be closed on Sunday and Monday of the convention (Monday is Labour Day in Canada, a national holiday). Most bank locations in the downtown area will be closed on the Saturday. We will attempt to obtain a list of locations that will be open on Saturday and revise this article with that list when we have it.
As an example of bank hours, the Main Branch of the Royal Bank of Canada (the convention's own bank), located at Royal Bank Plaza which is immediately east of the Fairmont Royal York Hotel will be 9:00 am to 5:00 pm weekdays, closed on Saturday and Sunday and also closed on the Labour Day Monday holiday. The Royal Bank also has a branch located across the street from the west end of the convention centre which will have similar hours.
On the days that they are open, most bank locations in the downtown business core will be open from 8:00 am to 5:00 pm or so, but some may have shorter hours and some may have longer hours. Check with each location to determine their exact hours, if that is important to you.
Also, note that Toronto's downtown business area has a large network of interconnecting shopping areas below ground level (under the office towers) where you will find lots of shops, restaurants -- plus banks and ATM machines. This is the PATH system, on which a lot more is written elsewhere on our website. So don't just go looking at ground level for a bank - check the concourse level as well. Note however, that these businesses cater to the people who work in the office towers and are generally closed on weekends and after business hours on weekdays.
Further information regarding Travellers Cheques: The brand of Travellers Cheques you are carrying, may determine which local bank you will need to deal with if you want to turn them into Canadian bank notes. For example, the Royal Bank of Canada ("RBC")is an agent for American Express Travellers Cheques and non-RBC clients may cash American Express Travellers Cheques at the Royal Bank (but you must show at least a current valid passport and may be asked for further identification as well). The Royal Bank of Canada will only cash other brands of Travellers Cheques for their own clients, so if you are a visitor to Canada, you will need to seek out a different bank to cash your Travellers Cheques.
We contacted the hotels in our room block and asked them about their policies on exchanging foreign currency into Canadian funds. All of our hotels indicate that they will do so, but only for hotel guests. Each hotel indicated that they will cash travellers cheques or exchange cash to a maximum of Cdn$100.00 per day per room.
When we enquired as to the rates of exchange that they give, all hotels indicated that the rate is the same whether they are converting foreign cash, or foreign travellers cheques. As to the actual rates used, compared to the rates given by major banks, the hotels responded as follows:
Foreign exchange office
Toronto is a very popular tourist destination. It is also an international business centre and one of the most multi-cultural cities in the world. There are many visitors coming to Toronto and leaving Toronto who want to convert their currency to or from Canadian funds.
As a result there are a large number of store-front foreign exchange businesses where you can walk up to a counter, similar to a bank teller and buy and sell many foreign currencies. There is a foreign exchange business located in the convention centre where Torcon 3 will be held. American Express operates a travel centre, including a foreign exchange counter on the concourse level of the Fairmont Royal York Hotel. Similar offices are located in various locations in the downtown business area and along Toronto's most popular downtown shopping street, Yonge Street.
Keep in mind that these foreign exchange businesses may not be open on Sunday and Monday, and those in the downtown business area will most likely not be open on Saturday. (The Yonge Street businesses will probably be open Sunday due to tourist shopping in the area.)
Also keep in mind that these businesses primarily make their income by buying currency from you and selling other currency to you. That means that they probably need to make a bigger profit margin on every transaction - which in turn means that they will not give you as good an exchange rate as you would get at a bank or at your hotel.
As an example, on the evening of February 16, 2003, at the Toronto airport, the foreign exchange offices were giving Cdn$1.43 for every US$1.00 converted, but it took Cdn$1.59 to purchase US$1.00 from them - a spread of 16¢ - which means that the foreign exchange office makes about 8¢ off of you each time they buy or sell currency from you - a higher spread than the banks usually charge. Good news: We have confirmed with the foreign exchange office in the convention centre that they will generally be open 9 am to 9 pm on all days of the convention, including the holiday Monday. And their spread between buy and sell rates is only about 5¢, which is as good as the banks are offering.
Paying with your US bank notes, coins and travellers cheques
Most (but not all) restaurants and stores in Toronto and the surrounding region will accept US bills and coins. However, whereas at a bank you might expect to receive Cdn$1.48 or Cdn$1.52 for every US$1.00 (roughly the rates of exchange when this article was written in early-February 2003), you will find that when you are spending US currency directly at a store or restaurant, the exchange rate given will be to your disadvantage. You might receive Cdn$1.50, or only Cdn$1.40 or maybe just Cdn$1.25 or even just Cdn$1.00. There are no laws governing the exchange of currency at the retail level. You are subject to whatever rate the establishment has self-determined. Those that deal frequently with US tourists will usually post their exchange rate where you can see it. If you don't see it, ask before committing to a purchase.
If you pay for a purchase with US funds, you will receive your change in Canadian funds. So if the exchange rate the seller uses is not favourable, remember that you are losing value not just on the purchase price but on the full amount of the US funds that you use for your payment.
Actually, the above discussion really pertains to US bills. If you want to spend your US$ coins, you will only get value equal to exactly the same Canadian coins.
After the convention - Going home
When you are ready to return home you may have Canadian funds left over which you would like to convert into US or other funds. Most people try to plan their spending so that they have very little left over and usually end up purchasing a candy bar or other small items at the airport to use up the last of their "funny money."
However, if you have enough Canadian currency left over that you want to convert it, please keep several things in mind ....
First, before leaving home, check with your own local bank as to their policy on handling Canadian cash and cheques drawn in Canadian funds on Canadian banks.
You can convert your Canadian funds back into your own currency at banks or foreign exchange offices. Please note that none of the hotels in our convention block will convert Canadian funds to foreign funds.
Banks and foreign exchange offices will only sell you foreign bank notes. So you will most likely still end up with a bit of Canadian funds left over.
Banks and foreign exchange offices will not sell you foreign currency at the same exchange rate that they will use when purchasing it from you. There is usually a rate difference of at least 5% and perhaps higher.
If you are a dealer or other person who may have a large amount of Canadian currency which you wish to convert to a foreign currency (cash or bank draft), you should make contact with a local bank prior to the convention and find out their specific policies in this regard. You may be asked a lot of questions due to new money laundering rules that have gone into effect. In fact, you may find it difficult to find a bank which will handle the transaction for you. If you find yourself in such a situation, the convention itself may be able to be of assistance to you. Contact the Torcon 3 treasurer at email@example.com BEFORE the convention to discuss this matter further.
(When Torcon 3 attempted to find a bank in Chicago in 2000 and in Philadelphia in 2001 who would be willing to convert US cash into a US bank draft, most banks declined to do so since we were not depositors with them.)
We have asked our own bank, the Royal Bank of Canada, to provide us with information as to what procedures a member of our convention would have to follow when wanting to convert a large sum of Canadian cash into US cash or bank draft. When we have the bank's answer, we will update this article accordingly.
The convention is not in the business of exchanging your cash from one currency to another. There are certain circumstances when you will be able to make a payment in US funds, and other situations when you will not. We do not plan to have sizeable amounts of US currency available for making change. In those circumstances when we do have to convert funds from one currency to another we will be as fair as we can, but the exchange will always be made in favour of the convention and will be calculated in a manner that is easiest for our volunteers. You may be better to convert your funds elsewhere. Please read the following carefully.
If you need to purchase a full membership, child membership or day membership or convert from supporting to attending membership at the convention, Torcon 3's at-con registration desk will be accepting payment in various forms.
At-Con Registration will be posting membership rates in both Canadian funds and US funds.
We will accept payment in Canadian funds by way of cash, credit card, debit card, travellers cheque and personal cheque.
We will accept payment in US funds in cash, travellers cheque and personal cheque.
At-Con Registration will not accept payment in any other foreign currency.
If you pay by US$ cash or travellers cheque and you will receive your change in US funds. We are not in the business of converting currencies, or cashing travellers cheques. We therefore reserve the right to request that payment be made with travellers cheques or cash in amounts that do not require significant amounts of change to be given.
All credit card transactions will be processed in Canadian funds (but will be translated by your bank into your own currency).
There is no GST or PST charged on the cost of a membership.
The Dealers' Room will have dealers who originate from Canada, the US, Britain and perhaps elsewhere as well. As such, each will have their own manner in which they will be willing to accept payments, and each may be required to charge different amounts of tax on their sales.
Every dealer will accept payment for sales in Canadian cash.
Some dealers may quote their prices in Canadian funds, while some may quote their prices in US funds. Those who quote prices in US funds should also be clearly displaying the rate of exchange that they will be applying to the marked prices in order to arrive at the price which is to be paid in Canadian funds.
If you are paying by way of credit card, the dealer may advise you that the purchase will be processed in a non-Canadian currency, since the credit card will be processed through his own bank. When signing a credit card slip, you should be sure that it clearly indicates whether the amount is in Canadian funds, US funds, British funds, etc..
Dealers may or may not accept personal cheques. Dealers may or may not accept payment by debit card. Each will set his own policy, often dependent on what country each of the dealer and purchaser normally do their banking in.
Some dealers will be charging 7% GST on their sales. Some will be charging 8% PST on their sales. There is no requirement for a dealer to post their tax status on their tables.
As a purchaser, your concern is primarily with your total purchase price, and not so much with how much of that price is taxes. If you are unsure, ask a dealer what the total price of your purchase will be prior to committing to the purchase.
If you are required to pay GST on your purchase, the seller is required to give you a receipt which clearly indicates the amount of GST paid and the seller's GST registration number. If you are non-Canadian it is valuable for you to keep the receipts for your larger purchases, because with a little bit of effort on your part you are able to get a refund from the Canadian government on certain GST amounts paid (see below).
Art Show (including print shop)
All art work in the art show will be priced solely in Canadian funds.
The art show will accept payment in Canadian funds by way of cash, credit card, debit card, travellers cheque and perhaps by personal cheque.
The art show will accept payment in US funds in travellers cheques and perhaps by personal cheque. US cash will not be accepted as payment at the art show.
The art show will not accept payment in any other foreign currency.
At this time the convention has not made a firm decision on whether to accept Art Show payments by personal cheque. If a decision is made that we will accept personal cheques, we would still prefer some other form of payment - so please come prepared to pay by some other means if at all possible.
If you pay by US$ travellers cheque or US$ personal cheque your entire amount of payment will be converted into Canadian funds at a rate of exchange as determined by the convention. Any change you receive WILL be in Canadian funds.
All credit card transactions will be processed in Canadian funds (but will be translated by your bank into your own currency).
All art show sales will be subject to 8% PST. Some artwork will be subject to the 7% GST (only the artwork sold by artists who are registered for GST). The bidding sheets for the artwork will indicate the GST status of each piece so that potential purchasers will be aware of that extra charge, if it applies.
If you purchase artwork and pay GST, you will receive a receipt clearly indicating the amount of GST paid. If you are non-Canadian it is valuable for you to keep the receipts for your larger purchases, because with a little bit of effort on your part you are able to get a refund from the Canadian government on certain GST amounts paid (see below).
These policies will be conveyed to all members at the convention.
Site Selection is administered by persons who are independent from Torcon 3. Payments are being processed primarily in the United States rather than in Canada and so certain payment policies are different from those of the convention itself.
Site selection fees are to be paid at the time a member participates in the voting to determine who will host the 2006 WorldCon and who will host the 2005 NASFiC. Voting and payment may be done before Torcon 3 or at Torcon 3.
In order to vote in site selection you must first become a member of Torcon 3. Because payments for membership are being handled by the convention, but payments for site selection are handled independently, you must join the convention and receive your membership number before voting; you may not do both at the same time. If you wish to pay by credit card, you can use our online registration system to join Torcon 3 very quickly. Site selection voting fees will be posted in both US funds and Canadian funds.
Prior to the convention, payment may be made in Canadian funds by personal cheque or in US funds by personal cheque or credit card.
At the convention, payment may be made in Canadian funds by way of cash, personal cheque or travellers cheque. Payment in US funds may be made by cash, credit cards, personal cheque or travellers cheques.
For further clarification, all site selection voting fees paid by credit card will be processed in US funds.
Last updated: 16 August 2003
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